Tools. Talent. Technology.

Vein Practice Management Services

Running an independent vein practice means managing more than patient care. HPS brings together marketing, billing and authorization support, operations, staffing, EMR and software, and practice intelligence through one physician-led MSO. Explore the vein practice management services available to support your team while you maintain your independence.

HPS team members reviewing their work on laptops
FROM FIRST CONTACT TO FOLLOW-UP
FormsCallsAdvertisingReferrals
HealthFlowRxOrganize inquiries. Prioritize outreach.
Create patient in Athena ↓↑ Appointment activity
AthenaBook and manage appointments
A clear next action for your teamRebook cancelled visits · Arrange the next visit · Follow up

01 / Practice support

HealthFlowRx™

HealthFlowRx™ gives your practice a clear, organized way to manage marketing leads before they become patients in your EMR. By tracking each prospective patient from first inquiry through scheduling, consult, and treatment, HealthFlowRx™ helps identify where leads drop off and which campaigns are producing real revenue opportunities. With better visibility into the full patient journey, your practice can measure, optimize, and maximize marketing spend and ROI.

Explore HealthFlowRx capabilities
  • Track marketing leads before they become patients in your EMR.
  • See where prospective patients drop off between inquiry, scheduling, consult, and treatment.
  • Measure which marketing campaigns generate real patient opportunities.
  • Improve follow-up, reduce lost leads, and increase treatment conversion.
  • Maximize marketing spend and ROI with clearer lead-to-treatment visibility.
Explore HealthFlowRx →

Read the HealthFlowRx Terms of Service →

Phlebology ultrasound training

02 / Practice support

RPhS Ultrasound School

Build a Practice-Ready Phlebology Sonographer From Within. Develop your team’s ultrasound capabilities through a structured 24-week program combining flexible online education, hands-on clinical training, and weekly guidance from experienced phlebology sonographers.

Explore the training program
  • Structured learning modules
  • Hands-on clinical training within the participant’s practice
  • Progressive skill development throughout the program
  • Weekly expert mentorship and program oversight

Learn how the RPhS Phlebology Sonographer Training Program can help your practice develop internal talent through structured education, clinical experience, and expert mentorship.

Explore RPhS Ultrasound School →
HPS leader discussing practice performance with the team

03 / Practice support

Marketing and Advertising

HPS leverages research and data to gain insights into your competitive marketplace. Your HPS team develops a marketing plan of action and stays one step ahead. We strategically plan creative and innovative solutions customized for each network physician. Some of your marketing and development solutions may include:

View included services
  • Marketing Analysis and Planning.
  • Search Engine Optimization (SEO).
  • Search Engine Marketing (Pay Per Click Management).
  • Email Marketing.
  • Social Media Content and Ad Maintenance.
  • Reputation Management.
  • Print, Direct Mail, Billboard, TV, and Radio Advertising.
  • Development of Physician Liaisons for Ongoing Referrals.

Partner with HPS for strategic, data-driven marketing solutions designed to enhance visibility, attract patients, and support your practice’s long-term growth.

Explore marketing and advertising →
Practice staff reviewing software together at a workstation

04 / Practice support

EMR and Software

HPS helps independent vein practices evaluate EMR and software options in the context of their clinical, administrative, and reporting needs. Our team provides guidance on health information technology, medical informatics, and telemedicine, with access to software and support for managing day-to-day practice operations:

View included services
  • Top-tier, clinical EMR with integrated, patented billing rules engine and patient portal.
  • Integrated Telemedicine and Smartphone patient engagement apps.
  • Clinical Photography Software – secure, HIPAA-compliant, cloud-based.
  • Weekly Data Analytics and reporting.
  • Email – simple, secure, HIPAA-compliant email.
  • Document Management – secure, HIPAA-compliant storage of private health information.
  • Systems Backups.
  • Local Computer and IT Support.

Partner with HPS to take advantage of secure, innovative, and fully integrated software systems that streamline operations, enhance productivity, and empower your team to focus on patient care.

Explore emr and software →
HPS team members collaborating during a laptop meeting

05 / Practice support

Insurance and Authorizations

Billing, collections, and insurance authorizations are central to a vein practice’s revenue cycle. HPS provides support for reviewing billing performance, managing authorization processes, and overseeing internal staff or third-party billing relationships. Revenue cycle management services may include:

View included services
  • Insurance Payer Negotiations.
  • Billing and Collections Review and Analysis.
  • Charge Entry, Payment Posting, Insurance, and Patient Collections.
  • Centralized Insurance Authorization.
  • Inbound Call Center with 24/7 live operators for overflow, emergency, and new patients.
  • Billing oversight of internal staff or third-party agency.

With HPS, you can increase cash flow, reduce administrative burden, and achieve full financial transparency for your independent practice.

Explore insurance and authorizations →
HPS team members reviewing their work on laptops

06 / Practice support

Practice Intelligence

HPS practice intelligence gives independent vein practices a structured way to review business performance and the patient journey. Customized scorecards, peer comparisons, and ongoing analysis help identify operational strengths and gaps. Use these insights to guide improvements in scheduling, staff processes, communication, and follow-up. Our practice intelligence services include:

View included services
  • Fully designed and outlined patient journey, customized for your office.
  • Operational Best Practices.
  • Ongoing analysis and updating.
  • Annual process audits.

Partner with HPS for advanced technology and analytics solutions that improve efficiency, enhance communication, and drive better business outcomes.

Explore practice intelligence →
HPS leader discussing practice performance with the team

07 / Practice support

Benchmarking & Insights

How does your vein practice’s performance compare with its peers? HPS benchmarking brings together network insights and athenahealth performance data to help independent practices assess procedure volume, reimbursement trends, payer mix, billing performance, and operational efficiency. Use those comparisons to identify strengths and opportunities for improvement.

Explore benchmarking topics
  • Procedure volume
  • Reimbursement trends
  • Payer mix
  • Billing and collections performance
  • Denials and revenue cycle trends
  • Scheduling efficiency
  • Patient access and conversion
  • Operational productivity
  • Clinical service utilization
  • Practice growth trends over time

Together, these metrics help practices better understand where they are performing well, where gaps may exist, and where new opportunities for improvement can be found.

Explore Benchmarking & Insights →
HPS team discussing practice operations around a conference table

08 / Practice support

Practice Operations

HPS practice operations support helps independent vein clinics put consistent training, review, and support systems in place. Services include clinical staff training, credentialing support, key performance measures, monthly reviews, and a staff support hotline. Explore our practice operations services or contact HPS to discuss your team’s needs.

View included services
  • Detailed Training for Physicians, Physician Assistants, Advanced Nurse Practitioners, Nurses, Ultrasound Technologists, and Medical Assistants.
  • Clinical Staff Training.
  • Credentialing Support.
  • Key Performance Measures and best practice comparisons.
  • Monthly Review on site or by teleconference.
  • Staff Support Hotline.

Through HPS support, your staff gains the training, tools, and confidence to operate at their highest potential every day.

Explore practice operations →
HPS network members gathered at a practice growth event

09 / Practice support

Staffing and Retention

HPS provides network physicians with a comprehensive solution for all staffing and retention matters typically handled by a human resources department. We help you identify, engage, and retain employees who grow your practice and delight your patients.

View included services
  • Payroll.
  • Practice Accounting.
  • Employee Benefits.
  • Bonus Plan.
  • Insurance – medical and general liability, casualty, and business.
  • Review Process.
  • Job Descriptions.
  • Fully outsourced HR.

From payroll to employee engagement, HPS simplifies HR and administration so you can focus on what matters most—your patients.

Explore staffing and retention →

The HPS difference

Why Choose Health Performance Specialists?

Partnering with Health Performance Specialists means joining a trusted, physician-led organization that blends clinical excellence with business expertise. Our leadership team and advisory board deliver proven strategies and tailored solutions to help independent practices reach new heights in growth, efficiency, and sustainability. HPS combines physician insight with cutting-edge business intelligence to empower independent practices nationwide.

The HPS team and advisory board consist of nationally recognized experts who offer a full spectrum of practice management solutions. Joining our network means receiving guidance from highly successful private practice owners, skilled doctors, and other mentors.

Physician leaders sharing insights during an HPS panel discussion

Our credentials and advantages include:

Physician-Led Expertise: Decades of combined experience across healthcare management, finance, and operations.
Proven Network Results: Supporting 60+ independent practices and 146+ practice locations across 30+ states.
Financial Optimization: Average of 20% savings through exclusive vendor and GPO partnerships.
National Recognition: Our leadership has been recognized for contributions to medical economics, healthcare policy, and practice management innovation.
Comprehensive Business Solutions: From HR and payroll to analytics, EMR, and marketing — all under one trusted network.

With HPS, you gain a true partner committed to helping your business grow, thrive, and maintain independence while achieving the performance of a large-scale organization.

Empower Your Practice with HPS

Partner with Health Performance Specialists across the United States, and experience the power of a physician-led team that understands both clinical excellence and business success. Our experts are ready to help you strengthen your operations, boost revenue, and achieve lasting independence. Call 813-303-9216 or contact us online to start your partnership today.

Book a discovery call